Then practice, developing versions that vary in length and focus (like above). For this scenario, we will assume that you are replying to the virtual invitation, and so you make sure to: Remember, the purpose of career-related virtual connections is almost always to meet that person either in person or over the phone. This step purposes to express the excitement to join the online class. But the biggest payoff of all was the combined feeling of having accomplished something with such an impact to people around the world., Odyssey Teams touched 970 people who are at an impressionable point in their lives. You listened to our challenges and geared a program that got right to heart of some of our key management/organizational development issues. 5) Meet Before The Talk. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. 2) THE HE'S/SHE'S THE BEST INTRODUCTION- This introduction is one where you know someone who has a glaring need for a product and service. Formula for a great way to introduce a speaker. Only introduce friends to each other if there's a reason for them to know one another. For online meetings, go top-to-bottom through the attendee list. You should also mention how long the meeting will last. Consider these outside-the-box small talk questions: Although similar to an icebreaker, small talk is a great way to share a short and concise conversation with attendees. Access meeting notes inside of Google Meet and get helpful details through Google Calendar events. But, in case I was to forget, a gentle reminder never hurts, bringing us to our next phase. This approach cuts out the fumbling background information that is given in many introductions. Its likely that the person taking the meeting minutes will know everyone on a first-name basis and can note who is present and who isnt in attendance. Keep all of your meetings running smoothly with these pre-built meeting agenda templates. Create official records of the discussions and action items generated during meetings and save time with Fellows meeting minutes templates. Make sure your materials are colorful and include pictures, not just a text-heavy screen. Don't Talk for Too Long 2 How to Introduce Yourself in Different Professional Contexts 2.1 How to Introduce Yourself During a Job Interview 2.1.1 The Goal of Introducing Yourself During a Job Interview Value what you say and want. Odyssey Teams has the unique ability to impact a group at the core with the right amount of humor., Since the program, I have caught myself being myself and working on being a better person, husband, father, co-worker and friend. Highlight how the call brought your team closer to the goal you set in Step 2. And generally help your team experience a better and more efficient session. I would like your take on the issues I see with emails. 2 Announce the subject and duration of the meeting. Dont miss the opportunity to make a great first impression via the camera lens! One of the most effective ways I have come to nurture these relationships is by sending along articles or links to different websites that I think my new contact might find useful. Tim-I'd like to introduce you to the team with whom we got associated over the last week. Obsessions include the Chicago Cubs, Harry Potter, and all of the Italian food imaginable. The objective today is to create a plan of action surrounding the new recruiting strategy for open positions that were looking to hire for this quarter., Thank you everyone for being on time for todays meeting. Finally, go over why all of the meeting participants were chosen to be there. First name first, last . Helping Hands became the metaphor for how our team aspires to work together., Weve sung Odyssey Teams praises to everyone we know. Many people still reference the event 90 days later., The mosaic exercise is one of my favorite things Ive ever done in Corporate America! Virtual introductions are used for all these things and more. Efficiently gather and document comprehensive 360 degree feedback for all of your direct reports. >> It's really nice to meet you. After explaining what you want to hear, cover the order in which people should speak. And remember to list any tasks that need to be accomplished in the future. In her spare time, shes either at the gym, reading a book from her overcrowded bookshelf, enjoying the great outdoors with her rescue dog Zeke, or right in the middle of a Netflix binge. Or maybe you need advice, or a connection to sales, services or products from an expert. Control your body language. State your name before you begin speaking. The main spotlight is for the speaker. Here we have an actual email I received from a friend of mine named, you guessed it, Lance. Effective networking is all about building relationships, so when you meet someone new, take time to get to know them too. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Never miss our latest branding insights and announcements. Gain insight about your companys meeting frequency, productivity, and feedback culture. We use cookies to ensure that we give you the best experience on our website. Use Fellows Google Meet extension to collaborate on meeting notes and record action items, right within your video calls. Are you reading any good books right now? Much to our delight, our participants had a terrific experience with the Helping Hands activity and spent the remainder of the conference talking about it! With no further . As such, a team leader should have excellent communication skills to improve rapport with their remote team. 2022 Point Road Group. Introduce the next topic to shift the audience's focus into a smooth transition. Every business person will tell you that the best way to get new meetings or new clients is by getting a personal introduction. Nevertheless, most of the introductions have fallen into one of four categories: 1) Flattery: "Deborah needs no introduction.". Here are some ideas, but its best when you make the list as personal to your team or company as possible: Each virtual team or group of 10 will go through the list and award a point to the team member who wins each item. Keeping these in mind will help you get things off to a productive and meaningful start. How Does Skiing Relate To Being a Leader? Introduce yourself When you're introducing yourself, be sure to include your name, job title, and company. Some examples of meeting ground rules are: Another alternative is to include an outline of the meeting objectives during the introduction. From Project Management tools to your HRIS. On the day of the meeting, Lisa confirmed the meeting with me: Lisa took the lead once again here, which was completely appropriate because she was the person who wanted to do business with me. Exceeding 4 minutes is a little too much so make sure to not overstep your speaking time. You may want a connection to find a job. Have a collaborative agenda that everyone can contribute to for engaging conversations. Step 2. Be mindful of facial expressions, hand gestures and nervous habits too because they're much more noticeable on camera than in-person. 1991 Broadway, 12th Floor, New York, NY 10023, How To Make Strong Impressions When You Introduce Yourself Virtually. In this way people will always see you as a competent professional even if they arent able to help you with your request. Tom owns a wonderful mortgage brokerage company here in the Nashville metro area and Harry owns a property & casualty company specializing in residential clients. Introducing Two People by Email Sample Two Attending meetings on time is not only one of the etiquettes of participating in virtual meetings, but also: Let others count on you. is far more helpful than name/company alone. There are some simple steps you can take to make a great first impression. And, if you've been introduced, Nice to meet you. Shaking another person's hand is grounding and comforting, and will help the speaker get off to a good start. Two truths and a lie. Context is Key 1.2 2. Here are 15 fun ways to keep your online meetings interesting. The British Virgin Islands ("BVI") is proposing to introduce virtual assets service provider ("VASP") legislation and has recently circulated a draft bill in the form of the Virtual Assets . This virtual icebreaker is best played in groups of 10 or fewer, so you may want to break-up your teams into smaller groups to go on the human scavenger hunt. Lisa initiated the next step of our introduction: Even though Lances intention was for me to respond to Lisa, it really doesnt matter who responds first because the procedure is the same. Imagining a Workplace Culture With No Prejudice! Find out how much it costs to bring your team together. Before logging on to your next WebEx or Zoom meeting, determine the core message you want to communicate. Have a good feeling about you. This is important up to the point where you are negotiating a meeting. Body language and speech shape how your message is heard, even via a screen. "We're here today to discuss". While you dont need to unload your life story, adding a bit more color (tailored to the situation and audience) can enrich and inform the conversation to follow. In terms of body language, the handshake gives the audience the sense that it has met the speaker close up, because a good introducer is the representative of the audience. Below are some simple steps for making introductions. There are many reasons why 80% of our business is repeat or referred clients. Come prepared with action items to discuss with the team. The objective today is to develop a new plan to reduce customer churn in the second half of the year., Hi everyone! Briefly tell us how we can help you. If we are all here, let's. . 2 Announce the subject and duration of the meeting. Use positive body language. It doesnt really matter who confirms the meeting, but it is polite to confirm and it ensures that people are prepared. Heres' how you can make one fantastic impression in the first minutes of the meeting, with a solid introduction. The most powerful tool for Engineering leaders to supercharge team productivity. Because virtual introductions can have such impact and because they occupy a key place in Canadian workplace culture, lets outline the steps and show some examples of how to get them right. The golden rule is to treat others with respect, be professional and always follow up in a way that honors the process above. This is an easy but very impactful virtual staff introduction idea. Notice that Lance started in a friendly way, hope you had a good summer, and then introduced me to Lisa with an explanation about why he thought the two of us should meet. Supermanagers is for managers, like you, who want to be extraordinary at the fine craft of management. Once the subject matter and duration has been established, touch on the purpose of the meeting. People are continually interacting with each other: whether they're getting a coffee, walking past one another, or leaving work at the same time. 2. The Blind intro you describe is, as you probably agree, the least effective and the "grease the skids" before the email is almost always most effective (ie, you speak with Sara, she tells you she loves xyz services or products, you yourself are a user/consumer of those products and can provide a first hand testimonial, and so efficacy increases). Well use an example to show how a virtual introduction should look. Choose from trainer trainings, seminars, live-online workshops, and self-paced online courses, to best meet your etiquette training needs. 1. In case I did happen to forget our arrangement after my vacation, I can always go back to make sure I have my dates and times crystal clear. Its far too common for attendees to join a meeting feeling like they have no idea whats about to be discussed and what theyre expected to bring to the table. Do People Walk in Your Mind With Their Dirty Feet? 1 Start with an introduction. Feedback from executives to new team members has been phenomenal and the lessons learned will be lasting., We found that working together for a worthwhile cause gave us perspective on new ways to use our talents to use for the good of others while learning important lessons about our own capabilities. 3 Explain the purpose. Dr. Gervais work has gained a reputation for integration and inclusion of the diverse workforce and she is a sought-after speaker, writer and curriculum developer. You can introduce your new team member by: during your company virtual team meeting via your slack channel, or even by sending out a company email. Consider these six alternatives if youve gone through those four examples and could use something new. 2) Choose The Right Person To Introduce You. Most of the time if I come across something I find interesting, chances are that I know someone who will find it interesting too, and its simple enough to forward it along. It helps tease out what sounds good and what you should avoid saying. Odyssey Teams 2018. Its frustrating when you are the one who has been left in the lurch AND its also awful when you realize that you were the one who missed the meeting. To mute or unmute yourself on an Express Virtual Meetings call, you can simply press *6. 3. Every live session is customized for the client and built from our extensive menu of training topics. This will force attendees to stay involved. I don't know if you will both have a reason to do business with each other, but I do know that you would both enjoy getting a cup of coffee together and I suspect will have much to discuss. Many of these companies have been relying on us to power and inspire their workforce for decades. After each team member reads their six, other team members might be inclined to chime in and comment on shared or new and diverse experiences. Training Options Author Led Seminars Live Online Seminars Private Consultations Trainer Training Marie Gervais has been featured in: Manufacturing Leadership Journal, The Business Code Podcast, Edmonton Woman Magazine, and Zen Workplace Mental Health Summit. Depending what your goals are, your network can be a huge source of help but only after you take the time to get to know people. Tip #4- Use The Right Name. Read through the sample emails and get a sense of how the dialogue of virtual introductions unfolds. If you continue to use this site we will assume that you are happy with it. Through her business, Shift Management, Dr. Gervais provides managerial training and development to business and industry through online courses and web coaching. Here are two simple formulas that work well in any meeting. 2. The first day of a college class. Ex. Everyone just needs to open up and truly listen to the whole group. These are some of my tips on how to make a killer introduction, but I'm curious about your do's and don'ts in this tricky new world where we make virtual handshakes every day. To play, each person will share three things about themselves, two of which are true and one of which is a lie. Instead of simply speaking to your participants on camera, mix in sharing your screen with a PowerPoint or infographic. Look forward to seeing you soon. ______________________________________________________________________, Ted Jenkin is co-CEO of oXYGen Financial and runs the top ranked blog YourSmartMoneyMoves, To view or add a comment, sign in 1) THE BLIND VIRTUAL INTRODUCTION- This introduction is one that you decide to make all on your own. In order to stream video from the New Meeting to your meeting, click the arrow to the right of the New Meeting text. You may be wondering what a virtual introduction is and why you should care let me explain. It's a good idea to start a virtual or in-person meeting by greeting everyone and introducing yourself. Going on a first date. There are a ton of options you can choose from! Guidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. On conference calls, people often either under-introduce or over-introduce themselves. The key is giving them a sense of why you want to talk to the person and allow them to filter the information in advance of introducing yourself. Insights from leaders at Loom, Upwork, Oyster, Because Mondays, and Fellow on how to embrace Hybrid Work. Even if you work for a company that's a household name, sharing a bit about your division, department, geographic oversight, specialization etc. virtual town hall-style meetings for all (customers, vendors, employees) to dial in, get an update and ask questions. Choose a tone that is reflective of your mission, knowing that it might also set the tenor of the relationship you're trying to forge. Are you interested in taking on a bigger role? You can also lean on icebreakers to start off a meeting. open video/slack calls within your team to get access to that verbal communication missing from texts and emails. Empower your team to build a culture of productive meetings with these on-demand product tutorials. The tutors gave examples how to greet in English, such as "Hello", "Good morning", "it's nice to meet you". Consider how youd like to be known and what your goals are. Before you launch your next Zoom meeting, video conference or call, here are 5 important tips to remember when you introduce yourself virtually: Don't sell yourself short (and be forgettable) by just stating name, position and employer. The reason this email works so well is because it contains three key elements: Once you have included these elements in your virtual introduction email, you are ready to move on to the next phase. I have copied Tony on this e-mail and attached his business card so you can reach out to him. Remember, too, that shorter phrasing and responses make a stronger impact over video. To make your virtual meeting as productive and successful as possible, you should act as a facilitator . Purpose Driven Work: How to Find It, Manage It, and Lead It. Add "<>", "/", "x" or similar between the names. There are many different ways you can get a meeting started, and saying the above isnt exactly the best way to do so. I'd like to take a moment to introduce our new tour coordinator. An email template for making an intro when everyone works at the same company. If for whatever reason you were unable to get a meeting from your virtual introduction, tell your introducer that things didnt work out and use this opportunity to ask for another nudge or a new connection. Below is Lisas reply. What works about these email threads is that they give each party a clear paper trail. You can also catch where you're prone to stumbling or rambling and clean it up. Click the "Stop video" button to turn off your video. What you say (and how you say it) sets the tone for new relationships, whether introducing yourself to your team for the first time or others. 4) Explore making yourself memorable. Follow these four steps and consider these six meeting intro alternatives to get your meeting started the right way. >> Nice to meet you. What a beautiful outcome from such a simple but effective exercise., Mission accomplished! Once you've arranged a time that suits all participants, confirm the details with a calendar invitation. Its off-putting to pitch or lead with the intent to gain or sell something. While your introduction is as good as a short speech, we must not forget the keyword here - short! This is an excellent recommendation and example from a journalist Kara Cutruzzula. "There are [number] items on the agenda. Never interrupt the individual who is speaking or sharing a point. She has developed courses and research projects for numerous professional associations and presented at engineering, manufacturing and accounting conferences. . These communications can be frequent or infrequent, depending on the nature of the relationship you are trying to build. The email below shows my reply to Lisa: Notice that Lance is still included in the conversations. Dr. Gervais podcast Culture and Leadership Connections, focuses on the groups that contributed to individual leadership success and is available on Apple Podcasts, Spotify and her website https://shiftworkplace.ca/podcast/. While you may not yet see a reason to build a relationship with them, you cannot know how you may be able to benefit each other in the future, and similarly you cannot know what affect brushing them off might have on future opportunities. Further improve your game by paying attention to how others introduce themselves (especially those whom you respect and admire). 1) THE BLIND VIRTUAL INTRODUCTION- This introduction is one that you decide to make all on your own. 2. Study the meeting's environment Before attending a meeting, research the people who might attend the meeting or conference. (bilingual), ECDip., A.Mus, (CEO, Shift Management Inc.) is a Certified Canadian Training and Development Professional, a Certified EFT Coach, and a credentialed evaluator with the Canadian Evaluation Society. Your video will appear in the bottom left corner of the screen. She was not put off by my lack of immediate availability but was quick to find a meeting date that fit both our schedules and I appreciated her taking the lead I was trying to tie up all my work odds and ends before my vacation, after all. Who has the most sets of twins in their family, Who has been to the most states (or countries), How many different instruments can each team member play, How many years total team time with the company. The goal is to look and sound confident and comfortable, not stiff and scripted. Building unity, teamwork, collaboration seeing real people, extending beyond themselves to help others, has been priceless., 173 East 3rd Ave. Check out Maries podcast Culture and Leadership Connections at https://shiftworkplace.com/podcast on Apple Podcasts and on the Shift website to hear insightful interviews and business insights. Give a Summary of the Call. (800) 342-1650. So, the two key phrases for introducing someone: This is ___. Editor's Note: This post was originally published on August 11, 2020 and updated on October 6, 2022. Stay on topic and dont get too off base to allow for enough time for everything on the agenda. Everyone else in the group then has to try to guess which of the three things is the lie. Effective Management In A Changing World 2-Day Training, Networking for people who are shy, socially uncomfortable, or new to the country, Looking for a new career opportunity? Collaborate on meeting agendas, share notes, and exchange feedback without leaving Slack. Plant The Seed for Future Conversation 1.3 3. Its also one of the best ways to get a virtual team truly focused before jumping into a dynamic work decision. You've done the job of introducing them to each other, what's left is for them to continue the conversation without you being actively involved. 3. Doing so can go a long way, especially if the attendees may not know one another or if your meeting is at the end of the day and youre worried about low energy levels. I don't know whether this will turn into a business opportunity or not, but I think meeting Charlie would be worth the time. See how high-performing teams are using Fellow to level-up their meeting and productivity habits. Once you have that in place, it is a good idea to drop the reply all function because it gets annoying to be included in emails that do not concern you. etc. An introduction is a polite method of starting a conversation and establishing a connection between yourself and someone else or between two or more people you know who don't know each other. If someone vital to the matter being discussed is absent, it may be necessary to apologize for their absence and provide a short explanation as to why theyre not there. More employees are working from home, more meetings are conducted online, and more candidates are interviewing via webcam. One way is to clearly describe how you help customers. Then practice out loud, developing versions of varying lengths and focus (like above). If you don't feel comfortable sharing personal information with your coworkers, it's okay to skip it. Those steps are as follows: Greet your audience with enthusiasm. Or maybe you are looking to hire someone with specific qualities. The objective today is to plan for the upcoming holiday party and discuss theme, menu, and yearly awards.. Avoid using the word "I" after this moment. I've been the beneficiary of a good number of referrals from our members and this is most effective when a call or meeting supercedes the email intro. So, if you know that youv'e got a meeting in English soon, spare your colleagues those uncomfortable 2 minutes. This is why it's important to intentionally approximate them as best we can. If you're introducing someone else, take a moment to explain why they're joining the meeting and a few details about their role. The person in charge of the meeting can introduce the new person, or ask the person to introduce him or herself. There are many ways to accomplish this, but when you take the time to have a meeting introduction thats fun and informative, it sets everyone up for success. Make someone feel something and you will never be forgotten., The way of the world is meeting people through other people.. It's a good idea to start a virtual or in-person meeting by greeting everyone and introducing yourself. 2) Do-It-Yourself: "You can read Deborah's bio in the . 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